Privacy Policy

emily recruits. | Last Updated: July 2026

Introduction

I'm Emily, a solo independent recruiter operating as "emily recruits." This privacy policy explains how I collect, use, and protect your information when you interact with me for recruiting services, whether you're a candidate, client, or referral source.

This is straightforward stuff. I don't sell data. I don't spam. I handle your information the way I'd want mine handled.

What Information I Collect

From Candidates

• Name, email, phone number
• Resume and work history
• LinkedIn profile link
• Compensation expectations and availability
• Referral source (who connected us)
• Any information you share in conversations or via email

From Clients

• Company name, hiring contact info, and title
• Job descriptions and role requirements
• Compensation ranges and offer details
• Hiring timeline and decision criteria
• Any information shared in conversations or emails

From Your Browser

• IP address and general location (city/region level, not precise)
• Pages visited on my website
• How you found me (referral source, search engine, etc.)
• Device type and browser type

How I Use Your Information

For candidates: To match you with relevant opportunities, communicate about roles that fit your background, and facilitate introductions to clients you've agreed to meet.

For clients: To source qualified candidates for your open roles, send you candidate profiles, coordinate interviews, and manage the placement process.

For everyone: To send emails about relevant opportunities, follow up on pending placements, or stay in touch within my recruiting network.

I do NOT:

• Sell your information to anyone
• Share your resume with clients without your explicit permission
• Add you to mailing lists you didn't opt into
• Send you unsolicited sales pitches
• Use your data for purposes outside of recruiting

Candidate Relationship Control

Here's something important: I keep you out of client ATS systems until you agree. You're my candidate relationship, not the client's. I'm your filter, not a middleman.

Before I introduce you to anyone:

• I get your explicit permission
• I tell you who they are and what the role is
• You decide if you want to move forward
• If you say no, I drop it — no ATS record, no profile sharing

If you want me to stop reaching out, just tell me. You're off my list immediately. No questions asked.

Who I Share Information With

Candidates: I share your information only with clients you've explicitly agreed to meet. Nothing else happens without your permission.

Clients: I share your information only with relevant candidates. No exceptions.

Service providers: I use Stripe for invoicing and payment processing. They process payment data only — not candidate or hiring details. They're bound by the same confidentiality standards I am.

Legal requirement: I may share information if required by law (court order, subpoena, etc.), but I'll push back and notify you first unless legally prevented.

How Long I Keep Your Information

Active placements: I keep your info for at least 90 days after your start date (my guarantee window). After that, I may keep limited contact info if you've opted into my network.

Inactive candidates: If we haven't talked in 12+ months, I may delete your full profile. I might keep your name and a note about your background if we had a good conversation, but nothing detailed.

Clients: I keep contract info and placement history for tax and compliance purposes (typically 7 years per IRS requirements).

You can request deletion of your information at any time. I'll remove it as soon as it's legally possible (some things I'm required to keep for tax purposes).

Your Rights

Access: You can ask what information I have about you. I'll send it to you.

Correction: If your info is wrong, tell me. I'll fix it.

Deletion: You can ask me to delete your information (with exceptions for legal/tax requirements).

Opt-out: You can ask me to stop contacting you at any time. I'll remove you from all lists immediately.

Portability: You can ask for your data in a standard format. I'll provide it.

These are your legal rights under GDPR (if you're in the EU) and similar privacy laws. Just email me to exercise any of them.

GDPR & CCPA Compliance

If you're in the EU (GDPR): I process your data based on legitimate business interest (recruiting) and/or your explicit consent. You have the right to access, correct, delete, and port your data. You can also object to processing at any time. Contact me to exercise these rights.

If you're in California (CCPA): You have the right to know what personal information I've collected, to delete it, and to opt-out of any "sale" (I don't sell anything). You can submit these requests via email.

For everyone else: Similar privacy standards apply. The core principle is the same: you own your data, and you control what I do with it.

Security

I keep your information secure. This means:

• Password-protected files and email accounts
• Encrypted connections where possible
• No sharing of passwords or login credentials
• Regular deletion of outdated or unnecessary files

I'm one person with a standard computer setup, not a Fortune 500 company. I take security seriously, but I also keep things simple. If there's ever a breach (which I work hard to prevent), I'll tell you immediately.

Cookies & Tracking

My website may use basic cookies or analytics tools to understand how people find me and what pages they visit. Nothing creepy — just standard website analytics. You can disable cookies in your browser if you want.

I don't use retargeting ads or sophisticated tracking. If you visit my site, I don't follow you around the internet.

Changes to This Policy

If I change this policy, I'll update the date at the top and notify anyone I'm actively working with. Big changes? I'll send a heads-up email. Small clarifications? I'll just update it.

Contact

Questions? Want to exercise your privacy rights? Email me:

I'll respond within 10 business days. Longer requests (like full data portability) might take a bit longer, but I'll keep you posted.